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Privacy policy of the Warsaw Institute Store

Section I. General provisions

1. This Privacy Policy is for information purposes which means that it does not constitute a source of the universally binding law or obligations for Customers of the Warsaw Institute Store.
2. This Privacy Policy applies to all cases in which the Seller is a Personal Data Administrator and processes personal data collected directly from a person concerned, as well as collected by a Personal Data Administrator from other sources.
3. Administrator of Personal Data, collected through the Warsaw Institute Store, is the Seller – FWI Sp. z o.o., with its registered office in Warsaw, Wilcza St. 9, 00-538, Warsaw entered into the National Court Register kept by the Regional Court for Capital City of Warsaw, the 12th Commercial Department, National Court Register (KRS): 0000218042, Tax Identification Number (NIP): 9512142624, National Business Registry Number (REGON): 008132712, share capital of PLN 50.000 – further referred to as the Administrator, who is also the Seller.
4. Contact with the Administrator: [email protected], tel. +48 22 417 63 15 or address of the Seller’s registered office.
5. Personal data of the Customers are processed in compliance with the Data Protection Act of 10 May 2018, and with the Regulation 2016/679 of the European Parliament and of the Council (EU) of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
6. Personal data mean information about an identified or identifiable natural person.
7. Every activity on the personal data is considered as the personal data processing, regardless of whether it is done automatically or not. The Administrator can collect data automatically via cookies on the website of the Warsaw Institute Store and on related social networks.
8. The Administrator makes every effort to protect the interests of data subjects, ensuring, in particular, that data are collected legitimately.
All words in the content of this Privacy Policy starting with a capital letter shall be understood in accordance with their definitions from the Regulations of the Warsaw Institute Store.

Section II. The purpose and time of personal data processing

1. The Administrator processes personal data of Customers for the purposes corresponding to the scope of consents collected from Customers via forms available on websites of the Warsaw Institute Store. The Administrator collects and processes data of natural persons visiting the Warsaw Institute Store particularly to:
a. conclude and execute the Sales Agreement and until the expiry of the period for claims,
b. handle plaints and complaints within a year after the expiry of the warrant or resolving complaints,
c. investigate claims connected with the concluded Agreement when the purpose is legitimate, until the end of the executive proceedings,
d. archive account documents until the expiry of the tax obligation period,
e. conduct marketing activities of products or services offered within the Warsaw Institute Store market activities, where it is legitimate to collect data until the objection or withdrawal of previously given consent,
f. handle registrations submitted by filling in the Registration Form or other forms with details, and to ensure accountability of conducted activities which aim to answer questions and applications directed to the Seller, for a period of three years,
g. keep statistics, where it is legitimate to possess information about statistics of the conducted activity enabling its improvement, until the expiry of another legal base for data processing, and if it is no longer applicable, data shall be anonymised,
2. The Administrator can process data collected in cookies during the use of the Warsaw Institute Store by visitors in order to:
a. identify natural persons as registered in the Warsaw Institute Store and to pass such information,
b. memorise data from the completed Registration Forms or login data of the User Account in the Warsaw Institute Store,
c. memorise Products added to Cart to place an Order,
d. keep anonymous statistics showing the pattern of using the Warsaw Institute Store.
3. The Administrator can also process anonymised operating data, strictly connected with the use of the Warsaw Institute Store, such as an IP address or a domain, to produce statistics helpful to administer the Warsaw Institute Store. These data are cumulative and anonymous and are not disclosed to third parties.
4. The Administrator can pass data to the following entities:
a. postal or courier companies,
b. operating the electronic payment methods,
c. banks to operate accounts,
d. state authorities or authorised entities under the applicable legal regulations,
e. external entities supporting the activity of the Seller operating on the commission of the Seller who is also the Administrator.
5. In the case of lack of specific requirements resulting from the applicable legal regulations or concluded Agreements, a maximum period of data retention by the Administrator is ten years.

Section III. Scope of processed data, rights of data subjects

1. The Administrator can process the following personal data of Customers using the Warsaw Institute Store:
a. name and surname,
b. e-mail address,
c. telephone number,
d. IP address,
e. delivery address (street name, building and house number, postal code, city and country),
f. residential address or business headquarters address,
g. name of the company, NIP number (in the case of institutional Customers).
2. Providing the personal data by natural persons, both by Consumers and persons acting on behalf of Customers is necessary to conclude Agreements, to account the conducted activity, to provide answers by the Seller to asked questions or applications, to handle plaints and complaints. Providing additional data beyond the scope stated above is completely voluntary.
3. Every natural person who gives his or her personal data to the Administrator does it voluntarily and has the right to access his or her personal data, to control their processing and to perform the following activities concerning his or her personal data:
a. correction,
b. rectification,
c. completion,
d. updating,
e. temporary or permanent suspension of its processing,
f. removal,
g. restriction of processing,
h. replacing,
i. raising objections,
j. revoking the consent to processing at any time,
k. lodging a complaint to the supervisory authority – President of the Personal Data Protection Office, especially when the data are incomplete, outdated, false, or were unlawfully collected or are no longer necessary to achieve the purpose for which they were collected.
4. Persons entitled can exercise the rights mentioned above in relation to their personal data particularly by contacting the Administrator via his e-mail address: [email protected], telephone number: +48 22 417 63 15, or in a written form sent to the address: FWI Sp. z o.o., Wilcza St. 9, 00-538 Warsaw, Poland.
5. A person who gave his or her consent to processing personal data for direct marketing purposes of products and services available in connection with the activity of the Warsaw Institute Store, can revoke it at any time.
A person who gave such consent is also entitled to:
a. issue a written, reasoned demand for ceasing his or her personal data processing due to his or her specific situation,
b. lodge an objection to his or her personal data processing.

Section IV. Final provisions

1. This Privacy Policy is applied only to the Warsaw Institute Store, which means that if the website of the Warsaw Institute Store or related social networks contain links to other websites, it is necessary to familiarise oneself with the privacy policies of these websites.
2. In the process of collecting and processing personal data, the Administrator implements technical and organising measures providing protection of personal data which is appropriate to categories of the protected data and to potential threats. The Administrator, in particular, protects personal data against disclosure to unauthorized persons, processing with violation of existing regulations, loss, damage or destruction.
3. The Administrator enables contact in the matter of this Privacy Policy, the pattern of data processing or any other questions in this matter in the following forms:
a. direct contact at the Administrator’s registered office in Wilcza St. 9, 00-538 Warsaw,
b. contact by sending a letter to the address stated in the point a,
c. contact via telephone on +48 22 417 63 15,
d. contact via e-mail: [email protected]
4. The Administrator is obliged to regularly check and, if required, update the Privacy Policy, in particular, with regard to new legal regulations, new directives of authorities responsible for supervision and control of collecting and processing personal data, codes of good practice, if they concern the Administrator, or changes in technologies of personal data processing by the Administrator.